Planned Preventative Maintenance for Education & Commercial Estates

Planned preventative maintenance (PPM) involves scheduling regular inspections and maintenance tasks to prevent building failures before they occur. For education estates, this typically includes annual gutter and roof inspections, external decoration cycles, window and door maintenance, playground equipment inspections, heating system servicing, and fire door inspection programmes. For commercial and care home portfolios, scope extends to statutory compliance testing (fire alarm testing, emergency lighting testing, PAT testing), asbestos management plan compliance, and condition surveys to inform capital expenditure planning. PPM programmes are typically delivered under a term maintenance contract, with a schedule of visits agreed at the outset and a reporting framework that keeps the client informed of work completed and any defects identified.

PPM programmes require a structured approach to scheduling, reporting, and escalation. We agree a programme of visits with the client at the outset, covering all required maintenance tasks and statutory compliance checks. Each visit is documented with a condition report, photographs, and a schedule of any defects identified. Defects are categorised by urgency — immediate action, planned repair, or monitor — and the client is informed promptly of any issues requiring urgent attention. For education clients, visits are scheduled to minimise disruption to school operations, with access arrangements agreed in advance with the facilities manager.